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Exhibiting at the Gaylord Texan Resort & Convention Center off Highway 26? Our Grapevine trade show displays and booth rentals include strategy and design, branded graphics, round-trip logistics, and on-site install and dismantle. Every booth is configured to match venue policies including height limits, certifications, target times, and marshaling procedures.
Turnkey Exhibit Rentals in Grapevine
- Concepting and booth design plus branded graphic production and proofing
- Exhibit hardware, lighting, flooring, and furniture options
- Round-trip logistics and on-site install and dismantle
- Show paperwork coordination including target times, drayage and MHA, approvals
- On-call show-time assistance and optional AV support
Popular Sizes and Styles
- 10×10 inlines — browse 10×10
- 10×20 inlines — browse 10×20
- 20×20 islands — browse 20×20
- Backlit and SEG walls — backlit displays
- Modular systems — modular displays
- Portable counters — counters
- Hanging signs — hanging displays
Where We Work in Grapevine
We support exhibits at the Gaylord Texan Resort & Convention Center and nearby meeting hotels across Grapevine and the DFW Resort Corridor.
All Event Venues We Cover in Grapevine
- Gaylord Texan Resort & Convention Center — Longhorn, Grapevine, and Tate complexes
- Hilton DFW Lakes Executive Conference Center and Grapevine Convention Center
- Hotel ballrooms and meeting venues across Grapevine and the DFW Airport area
How It Works
- Plan: share show, dates, footprint, goals
- Design and proofs: layouts plus branded graphics for approval
- Deliver and support: we ship, install, dismantle — arrive to a finished booth
The U.S. Exhibitor’s Atlas - Grapevine
Use this exhibitor-focused field guide to plan fast and avoid surprises at Gaylord Texan.
How to Get There
- Air: DFW is closest; transfers to the resort and convention center are typically 10–20 minutes
- Rail and Transit: TEXRail to Grapevine/Main Street; resort shuttles and rideshare complete the last mile
- Rideshare and Taxi: Use signed pick-up zones off Gaylord Trail; buffer time during peak move-in and move-out
- Freight: Book carriers to assigned target times; follow marshaling instructions in your exhibitor kit
Logistics
- Advance warehouse improves on-time delivery; direct-to-show can work with reliable carriers that hit your window
- Confirm electrical, data, and rigging drops before graphics go to print; reconfirm during floor walk
- POV/hand-carry rules vary by event; check caps and bring compliant carts
- Submit EAC forms and insurance early if using third-party labor
Pack — Do and Do Not
- Bring: SEG fabric graphics, low-residue gaffer tape, compliant cable covers, labeled small tools
- Avoid: high-residue adhesives, unsecured power strips, non-rated ladders, and restricted items listed in your kit
- Smart extras: spare SEG beading, duplicate key graphics, USB and HDMI spares, printed service orders at the booth
Confirmed Grapevine Trade Shows
2025
- AHVAP Annual Conference 2025 — Oct 6 to Oct 8, 2025 — Gaylord Texan. Gaylord Texan events
- E-Scrap Conference 2025 — Oct 27 to Oct 29, 2025 — Gaylord Texan. Encore listing
- Dirt World Summit 2025 — Nov 5 to Nov 7, 2025 — Gaylord Texan. Encore listing
2025–2026 Holiday Season
- ICE! featuring Elf at Gaylord Texan — Nov 14, 2025 to Jan 4, 2026 — Gaylord Texan. Christmas at Gaylord Texan · Tickets
About Grapevine
Grapevine is a resort and meetings hub in the Dallas–Fort Worth area centered on Gaylord Texan and the city’s Historic Main Street. For venue info, see Gaylord Texan events. For city data, see U.S. Census QuickFacts.
FAQ — Grapevine Exhibitors
Do you handle install and dismantle at the Gaylord Texan Resort & Convention Center?
Yes. We coordinate crews, target times, and venue requirements so you arrive to a finished booth and leave without teardown hassles.
Can I customize a rental?
Yes. Start with a proven layout and add backlit walls, kiosks, storage, a meeting area, or a hanging sign to match goals and budget.
What lead time do you need?
Ideally 3 to 4 weeks before the show. For tight timelines, we confirm quick-turn options that can be produced and delivered on time.
Get a Turnkey Grapevine Exhibit Rental
Ready to stand out in Grapevine? Call 888-331-4260 or email sales@iconicdisplays.com. Prefer self-serve? Explore our trade show booth rentals, plus backlit displays, modular displays, counters, and hanging signs.
Not seeing your venue? We cover Gaylord Texan, Grapevine Convention Center, and hotel venues across the DFW Resort Corridor.
Other Cities We Serve
